Executive Assistant to the Executive Director
Executive Assistant to the Executive Director
executive-assistant
Full-Time, September 2026 - March 31st, 2027, possibility of extension
Remote (Canada) with a strong preference for candidates in Montreal, Quebec
Bilingual (English and French) strongly preferred
About The Enchanté Network
The Enchanté Network is Canada's national network of more than 300 2SLGBTQI+ organizations spanning every province and territory. Together, we are strengthening Canada's 2SLGBTQI+ movement through public policy, capacity building, research, leadership development, and national collaboration.
Our work brings together community organizations, governments, researchers, funders, and private sector partners to build a stronger, more equitable Canada for 2SLGBTQI+ communities.
As a growing national organization, we are seeking an exceptional Executive Assistant who thrives in fast-paced environments, exercises excellent judgment, and enjoys making complex work feel seamless.
This is an exciting opportunity to work at the centre of one of Canada's leading national social justice organizations while supporting high-impact work with senior government officials, community leaders, funders, and partners across the country.
Position Summary
Reporting directly to the Executive Director, the Executive Assistant serves as a trusted partner responsible for maximizing the Executive Director's effectiveness at the Enchanté Network as well as Black Queer Canada. The position will be housed at The Enchanté Network.
The Executive Assistant provides high-level executive support by managing communications, scheduling, logistics, follow-through, and executive administration across a diverse portfolio of national initiatives.
The successful candidate is highly organized, anticipates needs before they arise, communicates professionally with senior stakeholders, and thrives in environments where priorities shift quickly.
This is not an operations management role. Rather, it is a strategic executive support position focused on enabling the Executive Director to dedicate more time to organizational leadership, government relations, fundraising, partnerships, advocacy, and strategic growth.
Key Responsibilities Executive Support
Manage the Executive Director's complex calendar, competing priorities, and scheduling requests.
Coordinate meetings across multiple time zones with government officials, funders, Board members, community organizations, and partners.
Prepare daily schedules, briefing materials, meeting packages, and itineraries.
Coordinate all travel logistics, accommodations, transportation, and expense reconciliation.
Maintain systems that track executive priorities, commitments, and follow-up actions.
Anticipate scheduling conflicts and proactively recommend solutions.
Support the Executive Director with special projects and emerging priorities.
Executive Communications
Manage and triage the Executive Director's inbox.
Draft and send correspondence on behalf of the Executive Director where appropriate.
Prioritize incoming requests and identify urgent matters requiring immediate attention.
Track outstanding emails and ensure timely responses.
Maintain professional communication with government officials, funders, Board members, community organizations, and other external partners.
Ensure the Executive Director's communications are timely, responsive, and well organized.
Coalition & Stakeholder Coordination
The Enchanté Network convenes numerous national working groups, advisory tables, consultations, and cross-sector collaborations.
The Executive Assistant will coordinate the logistics required to ensure these initiatives operate smoothly by:
Scheduling meetings and consultations.
Coordinating invitations and RSVPs.
Preparing agendas and meeting materials.
Distributing meeting links and background documents.
Recording decisions and action items where appropriate.
Sending follow-up communications.
Maintaining stakeholder databases and contact lists.
Tracking commitments and ensuring agreed-upon next steps are completed.
Board Administration
Working closely with the Executive Director, the Executive Assistant will coordinate the administrative functions of the Board of Directors by:
Scheduling Board and Committee meetings.
Preparing and distributing Board packages.
Coordinating electronic signatures.
Responding to logistical inquiries from Directors.
Recording and distributing meeting minutes where appropriate.
Maintaining governance calendars and annual governance timelines.
Supporting the planning and administration of the Annual General Meeting.
Executive Administration & Organizational Coordination
Support the Executive Director in coordinating key organizational administrative processes by:
Coordinating recruitment logistics, including posting job opportunities, scheduling interviews, corresponding with candidates, and supporting onboarding documentation.
Coordinating the procurement of consultants and contractors, including sourcing candidates, scheduling interviews, preparing contracts, tracking signatures, and maintaining contract files.
Coordinating grant reporting timelines by tracking deadlines, gathering required documentation, following up with internal staff, preparing submission packages, and ensuring reports are submitted on schedule.
Coordinating annual organizational milestones, including the Annual General Meeting, Annual Report, governance deadlines, and organizational planning cycles.
Acting as the primary administrative liaison with external service providers such as auditors, legal counsel, consultants, translators, and other professional service providers.
Coordinating the annual audit process by scheduling meetings, facilitating document requests, liaising with auditors, and ensuring requested information is collected and submitted on time.
Maintaining organized executive and governance filing systems.
Supporting the Executive Director with additional administrative priorities as required.
Relationship Management
Support the Executive Director in maintaining strong relationships across Canada's 2SLGBTQI+ sector by:
Maintaining stakeholder databases and relationship records.
Tracking meetings, introductions, and follow-up activities.
Preparing stakeholder briefing notes.
Coordinating outreach and ongoing communications.
Ensuring key relationships receive timely and professional follow-up.
Qualifications
We're less interested in where you've worked than how you work.
The ideal candidate will demonstrate:
3–5 years of experience supporting a senior executive, Executive Director, CEO, or equivalent leadership role.
Bilingual (English and French)
Exceptional organizational and project coordination skills.
Outstanding written and verbal communication skills.
Strong judgment, diplomacy, and discretion when handling confidential information.
Ability to manage multiple competing priorities with professionalism and composure.
Excellent relationship management and customer service skills.
Strong attention to detail and commitment to excellence.
Ability to anticipate needs and solve problems proactively.
Advanced proficiency with Google Workspace and Microsoft Office.
Experience with project management software such as Asana is considered an asset.
Experience working within the nonprofit, government, public policy, or social impact sectors is considered an asset.
Who You Are
You are someone who:
Loves bringing order to complexity.
Takes pride in helping others succeed.
Thinks several steps ahead.
Enjoys coordinating people, projects, and logistics.
Communicates confidently with senior leaders and external partners.
Can easily manage multiple competing priorities.
Exercises sound judgment and discretion.
Notices details that others miss.
Works independently while knowing when to seek guidance.
Shares a commitment to equity, inclusion, collaboration, and social justice.
What Success Looks Like
Within your first year, you will have:
Built a system to ensure trusted relationships with partners, funders, Board members, and stakeholders across the country.
Created highly efficient systems for managing executive communications and scheduling.
Significantly increased the Executive Director's capacity to focus on organizational leadership, fundraising, government relations, and public policy.
Ensured national consultations, coalitions, and Board meetings are coordinated seamlessly.
Improved follow-through on executive commitments, grant reporting, contracts, governance obligations, and organizational priorities.
Become a trusted thought partner who helps ensure the Executive Director and The Enchanté Network operate with professionalism, responsiveness, and excellence.
Compensation & Benefits
Salary: $55,000 - $65,000, commensurate with experience.
The Enchanté Network offers a competitive benefits package, generous paid time off, professional development opportunities, and a flexible remote work environment.
Equity Statement
The Enchanté Network is committed to building a team that reflects the diversity of the communities we serve. We strongly encourage applications from 2SLGBTQI+ people, Black, Indigenous and racialized people, people living with disabilities, newcomers, and individuals with diverse lived experiences.
Accommodations are available throughout the recruitment process upon request.
Interested candidates can apply by emailing their CV and Cover Letter to Brittan@enchantenetwork.ca by September 8, 2026.
Full-Time, September 2026 - March 31st, 2027, possibility of extension
Remote (Canada) with a strong preference for candidates in Montreal, Quebec
Bilingual (English and French) strongly preferred
About The Enchanté Network
The Enchanté Network is Canada's national network of more than 300 2SLGBTQI+ organizations spanning every province and territory. Together, we are strengthening Canada's 2SLGBTQI+ movement through public policy, capacity building, research, leadership development, and national collaboration.
Our work brings together community organizations, governments, researchers, funders, and private sector partners to build a stronger, more equitable Canada for 2SLGBTQI+ communities.
As a growing national organization, we are seeking an exceptional Executive Assistant who thrives in fast-paced environments, exercises excellent judgment, and enjoys making complex work feel seamless.
This is an exciting opportunity to work at the centre of one of Canada's leading national social justice organizations while supporting high-impact work with senior government officials, community leaders, funders, and partners across the country.
Position Summary
Reporting directly to the Executive Director, the Executive Assistant serves as a trusted partner responsible for maximizing the Executive Director's effectiveness at the Enchanté Network as well as Black Queer Canada. The position will be housed at The Enchanté Network.
The Executive Assistant provides high-level executive support by managing communications, scheduling, logistics, follow-through, and executive administration across a diverse portfolio of national initiatives.
The successful candidate is highly organized, anticipates needs before they arise, communicates professionally with senior stakeholders, and thrives in environments where priorities shift quickly.
This is not an operations management role. Rather, it is a strategic executive support position focused on enabling the Executive Director to dedicate more time to organizational leadership, government relations, fundraising, partnerships, advocacy, and strategic growth.
Key Responsibilities Executive Support
Manage the Executive Director's complex calendar, competing priorities, and scheduling requests.
Coordinate meetings across multiple time zones with government officials, funders, Board members, community organizations, and partners.
Prepare daily schedules, briefing materials, meeting packages, and itineraries.
Coordinate all travel logistics, accommodations, transportation, and expense reconciliation.
Maintain systems that track executive priorities, commitments, and follow-up actions.
Anticipate scheduling conflicts and proactively recommend solutions.
Support the Executive Director with special projects and emerging priorities.
Executive Communications
Manage and triage the Executive Director's inbox.
Draft and send correspondence on behalf of the Executive Director where appropriate.
Prioritize incoming requests and identify urgent matters requiring immediate attention.
Track outstanding emails and ensure timely responses.
Maintain professional communication with government officials, funders, Board members, community organizations, and other external partners.
Ensure the Executive Director's communications are timely, responsive, and well organized.
Coalition & Stakeholder Coordination
The Enchanté Network convenes numerous national working groups, advisory tables, consultations, and cross-sector collaborations.
The Executive Assistant will coordinate the logistics required to ensure these initiatives operate smoothly by:
Scheduling meetings and consultations.
Coordinating invitations and RSVPs.
Preparing agendas and meeting materials.
Distributing meeting links and background documents.
Recording decisions and action items where appropriate.
Sending follow-up communications.
Maintaining stakeholder databases and contact lists.
Tracking commitments and ensuring agreed-upon next steps are completed.
Board Administration
Working closely with the Executive Director, the Executive Assistant will coordinate the administrative functions of the Board of Directors by:
Scheduling Board and Committee meetings.
Preparing and distributing Board packages.
Coordinating electronic signatures.
Responding to logistical inquiries from Directors.
Recording and distributing meeting minutes where appropriate.
Maintaining governance calendars and annual governance timelines.
Supporting the planning and administration of the Annual General Meeting.
Executive Administration & Organizational Coordination
Support the Executive Director in coordinating key organizational administrative processes by:
Coordinating recruitment logistics, including posting job opportunities, scheduling interviews, corresponding with candidates, and supporting onboarding documentation.
Coordinating the procurement of consultants and contractors, including sourcing candidates, scheduling interviews, preparing contracts, tracking signatures, and maintaining contract files.
Coordinating grant reporting timelines by tracking deadlines, gathering required documentation, following up with internal staff, preparing submission packages, and ensuring reports are submitted on schedule.
Coordinating annual organizational milestones, including the Annual General Meeting, Annual Report, governance deadlines, and organizational planning cycles.
Acting as the primary administrative liaison with external service providers such as auditors, legal counsel, consultants, translators, and other professional service providers.
Coordinating the annual audit process by scheduling meetings, facilitating document requests, liaising with auditors, and ensuring requested information is collected and submitted on time.
Maintaining organized executive and governance filing systems.
Supporting the Executive Director with additional administrative priorities as required.
Relationship Management
Support the Executive Director in maintaining strong relationships across Canada's 2SLGBTQI+ sector by:
Maintaining stakeholder databases and relationship records.
Tracking meetings, introductions, and follow-up activities.
Preparing stakeholder briefing notes.
Coordinating outreach and ongoing communications.
Ensuring key relationships receive timely and professional follow-up.
Qualifications
We're less interested in where you've worked than how you work.
The ideal candidate will demonstrate:
3–5 years of experience supporting a senior executive, Executive Director, CEO, or equivalent leadership role.
Bilingual (English and French)
Exceptional organizational and project coordination skills.
Outstanding written and verbal communication skills.
Strong judgment, diplomacy, and discretion when handling confidential information.
Ability to manage multiple competing priorities with professionalism and composure.
Excellent relationship management and customer service skills.
Strong attention to detail and commitment to excellence.
Ability to anticipate needs and solve problems proactively.
Advanced proficiency with Google Workspace and Microsoft Office.
Experience with project management software such as Asana is considered an asset.
Experience working within the nonprofit, government, public policy, or social impact sectors is considered an asset.
Who You Are
You are someone who:
Loves bringing order to complexity.
Takes pride in helping others succeed.
Thinks several steps ahead.
Enjoys coordinating people, projects, and logistics.
Communicates confidently with senior leaders and external partners.
Can easily manage multiple competing priorities.
Exercises sound judgment and discretion.
Notices details that others miss.
Works independently while knowing when to seek guidance.
Shares a commitment to equity, inclusion, collaboration, and social justice.
What Success Looks Like
Within your first year, you will have:
Built a system to ensure trusted relationships with partners, funders, Board members, and stakeholders across the country.
Created highly efficient systems for managing executive communications and scheduling.
Significantly increased the Executive Director's capacity to focus on organizational leadership, fundraising, government relations, and public policy.
Ensured national consultations, coalitions, and Board meetings are coordinated seamlessly.
Improved follow-through on executive commitments, grant reporting, contracts, governance obligations, and organizational priorities.
Become a trusted thought partner who helps ensure the Executive Director and The Enchanté Network operate with professionalism, responsiveness, and excellence.
Compensation & Benefits
Salary: $55,000 - $65,000, commensurate with experience.
The Enchanté Network offers a competitive benefits package, generous paid time off, professional development opportunities, and a flexible remote work environment.
Equity Statement
The Enchanté Network is committed to building a team that reflects the diversity of the communities we serve. We strongly encourage applications from 2SLGBTQI+ people, Black, Indigenous and racialized people, people living with disabilities, newcomers, and individuals with diverse lived experiences.
Accommodations are available throughout the recruitment process upon request.
Interested candidates can apply by emailing their CV and Cover Letter to Brittan@enchantenetwork.ca by September 8, 2026.
Full-Time, September 2026 - March 31st, 2027, possibility of extension
Remote (Canada) with a strong preference for candidates in Montreal, Quebec
Bilingual (English and French) strongly preferred
About The Enchanté Network
The Enchanté Network is Canada's national network of more than 300 2SLGBTQI+ organizations spanning every province and territory. Together, we are strengthening Canada's 2SLGBTQI+ movement through public policy, capacity building, research, leadership development, and national collaboration.
Our work brings together community organizations, governments, researchers, funders, and private sector partners to build a stronger, more equitable Canada for 2SLGBTQI+ communities.
As a growing national organization, we are seeking an exceptional Executive Assistant who thrives in fast-paced environments, exercises excellent judgment, and enjoys making complex work feel seamless.
This is an exciting opportunity to work at the centre of one of Canada's leading national social justice organizations while supporting high-impact work with senior government officials, community leaders, funders, and partners across the country.
Position Summary
Reporting directly to the Executive Director, the Executive Assistant serves as a trusted partner responsible for maximizing the Executive Director's effectiveness at the Enchanté Network as well as Black Queer Canada. The position will be housed at The Enchanté Network.
The Executive Assistant provides high-level executive support by managing communications, scheduling, logistics, follow-through, and executive administration across a diverse portfolio of national initiatives.
The successful candidate is highly organized, anticipates needs before they arise, communicates professionally with senior stakeholders, and thrives in environments where priorities shift quickly.
This is not an operations management role. Rather, it is a strategic executive support position focused on enabling the Executive Director to dedicate more time to organizational leadership, government relations, fundraising, partnerships, advocacy, and strategic growth.
Key Responsibilities Executive Support
Manage the Executive Director's complex calendar, competing priorities, and scheduling requests.
Coordinate meetings across multiple time zones with government officials, funders, Board members, community organizations, and partners.
Prepare daily schedules, briefing materials, meeting packages, and itineraries.
Coordinate all travel logistics, accommodations, transportation, and expense reconciliation.
Maintain systems that track executive priorities, commitments, and follow-up actions.
Anticipate scheduling conflicts and proactively recommend solutions.
Support the Executive Director with special projects and emerging priorities.
Executive Communications
Manage and triage the Executive Director's inbox.
Draft and send correspondence on behalf of the Executive Director where appropriate.
Prioritize incoming requests and identify urgent matters requiring immediate attention.
Track outstanding emails and ensure timely responses.
Maintain professional communication with government officials, funders, Board members, community organizations, and other external partners.
Ensure the Executive Director's communications are timely, responsive, and well organized.
Coalition & Stakeholder Coordination
The Enchanté Network convenes numerous national working groups, advisory tables, consultations, and cross-sector collaborations.
The Executive Assistant will coordinate the logistics required to ensure these initiatives operate smoothly by:
Scheduling meetings and consultations.
Coordinating invitations and RSVPs.
Preparing agendas and meeting materials.
Distributing meeting links and background documents.
Recording decisions and action items where appropriate.
Sending follow-up communications.
Maintaining stakeholder databases and contact lists.
Tracking commitments and ensuring agreed-upon next steps are completed.
Board Administration
Working closely with the Executive Director, the Executive Assistant will coordinate the administrative functions of the Board of Directors by:
Scheduling Board and Committee meetings.
Preparing and distributing Board packages.
Coordinating electronic signatures.
Responding to logistical inquiries from Directors.
Recording and distributing meeting minutes where appropriate.
Maintaining governance calendars and annual governance timelines.
Supporting the planning and administration of the Annual General Meeting.
Executive Administration & Organizational Coordination
Support the Executive Director in coordinating key organizational administrative processes by:
Coordinating recruitment logistics, including posting job opportunities, scheduling interviews, corresponding with candidates, and supporting onboarding documentation.
Coordinating the procurement of consultants and contractors, including sourcing candidates, scheduling interviews, preparing contracts, tracking signatures, and maintaining contract files.
Coordinating grant reporting timelines by tracking deadlines, gathering required documentation, following up with internal staff, preparing submission packages, and ensuring reports are submitted on schedule.
Coordinating annual organizational milestones, including the Annual General Meeting, Annual Report, governance deadlines, and organizational planning cycles.
Acting as the primary administrative liaison with external service providers such as auditors, legal counsel, consultants, translators, and other professional service providers.
Coordinating the annual audit process by scheduling meetings, facilitating document requests, liaising with auditors, and ensuring requested information is collected and submitted on time.
Maintaining organized executive and governance filing systems.
Supporting the Executive Director with additional administrative priorities as required.
Relationship Management
Support the Executive Director in maintaining strong relationships across Canada's 2SLGBTQI+ sector by:
Maintaining stakeholder databases and relationship records.
Tracking meetings, introductions, and follow-up activities.
Preparing stakeholder briefing notes.
Coordinating outreach and ongoing communications.
Ensuring key relationships receive timely and professional follow-up.
Qualifications
We're less interested in where you've worked than how you work.
The ideal candidate will demonstrate:
3–5 years of experience supporting a senior executive, Executive Director, CEO, or equivalent leadership role.
Bilingual (English and French)
Exceptional organizational and project coordination skills.
Outstanding written and verbal communication skills.
Strong judgment, diplomacy, and discretion when handling confidential information.
Ability to manage multiple competing priorities with professionalism and composure.
Excellent relationship management and customer service skills.
Strong attention to detail and commitment to excellence.
Ability to anticipate needs and solve problems proactively.
Advanced proficiency with Google Workspace and Microsoft Office.
Experience with project management software such as Asana is considered an asset.
Experience working within the nonprofit, government, public policy, or social impact sectors is considered an asset.
Who You Are
You are someone who:
Loves bringing order to complexity.
Takes pride in helping others succeed.
Thinks several steps ahead.
Enjoys coordinating people, projects, and logistics.
Communicates confidently with senior leaders and external partners.
Can easily manage multiple competing priorities.
Exercises sound judgment and discretion.
Notices details that others miss.
Works independently while knowing when to seek guidance.
Shares a commitment to equity, inclusion, collaboration, and social justice.
What Success Looks Like
Within your first year, you will have:
Built a system to ensure trusted relationships with partners, funders, Board members, and stakeholders across the country.
Created highly efficient systems for managing executive communications and scheduling.
Significantly increased the Executive Director's capacity to focus on organizational leadership, fundraising, government relations, and public policy.
Ensured national consultations, coalitions, and Board meetings are coordinated seamlessly.
Improved follow-through on executive commitments, grant reporting, contracts, governance obligations, and organizational priorities.
Become a trusted thought partner who helps ensure the Executive Director and The Enchanté Network operate with professionalism, responsiveness, and excellence.
Compensation & Benefits
Salary: $55,000 - $65,000, commensurate with experience.
The Enchanté Network offers a competitive benefits package, generous paid time off, professional development opportunities, and a flexible remote work environment.
Equity Statement
The Enchanté Network is committed to building a team that reflects the diversity of the communities we serve. We strongly encourage applications from 2SLGBTQI+ people, Black, Indigenous and racialized people, people living with disabilities, newcomers, and individuals with diverse lived experiences.
Accommodations are available throughout the recruitment process upon request.
Interested candidates can apply by emailing their CV and Cover Letter to Brittan@enchantenetwork.ca by September 8, 2026.
Full-Time, September 2026 - March 31st, 2027, possibility of extension
Remote (Canada) with a strong preference for candidates in Montreal, Quebec
Bilingual (English and French) strongly preferred
About The Enchanté Network
The Enchanté Network is Canada's national network of more than 300 2SLGBTQI+ organizations spanning every province and territory. Together, we are strengthening Canada's 2SLGBTQI+ movement through public policy, capacity building, research, leadership development, and national collaboration.
Our work brings together community organizations, governments, researchers, funders, and private sector partners to build a stronger, more equitable Canada for 2SLGBTQI+ communities.
As a growing national organization, we are seeking an exceptional Executive Assistant who thrives in fast-paced environments, exercises excellent judgment, and enjoys making complex work feel seamless.
This is an exciting opportunity to work at the centre of one of Canada's leading national social justice organizations while supporting high-impact work with senior government officials, community leaders, funders, and partners across the country.
Position Summary
Reporting directly to the Executive Director, the Executive Assistant serves as a trusted partner responsible for maximizing the Executive Director's effectiveness at the Enchanté Network as well as Black Queer Canada. The position will be housed at The Enchanté Network.
The Executive Assistant provides high-level executive support by managing communications, scheduling, logistics, follow-through, and executive administration across a diverse portfolio of national initiatives.
The successful candidate is highly organized, anticipates needs before they arise, communicates professionally with senior stakeholders, and thrives in environments where priorities shift quickly.
This is not an operations management role. Rather, it is a strategic executive support position focused on enabling the Executive Director to dedicate more time to organizational leadership, government relations, fundraising, partnerships, advocacy, and strategic growth.
Key Responsibilities Executive Support
Manage the Executive Director's complex calendar, competing priorities, and scheduling requests.
Coordinate meetings across multiple time zones with government officials, funders, Board members, community organizations, and partners.
Prepare daily schedules, briefing materials, meeting packages, and itineraries.
Coordinate all travel logistics, accommodations, transportation, and expense reconciliation.
Maintain systems that track executive priorities, commitments, and follow-up actions.
Anticipate scheduling conflicts and proactively recommend solutions.
Support the Executive Director with special projects and emerging priorities.
Executive Communications
Manage and triage the Executive Director's inbox.
Draft and send correspondence on behalf of the Executive Director where appropriate.
Prioritize incoming requests and identify urgent matters requiring immediate attention.
Track outstanding emails and ensure timely responses.
Maintain professional communication with government officials, funders, Board members, community organizations, and other external partners.
Ensure the Executive Director's communications are timely, responsive, and well organized.
Coalition & Stakeholder Coordination
The Enchanté Network convenes numerous national working groups, advisory tables, consultations, and cross-sector collaborations.
The Executive Assistant will coordinate the logistics required to ensure these initiatives operate smoothly by:
Scheduling meetings and consultations.
Coordinating invitations and RSVPs.
Preparing agendas and meeting materials.
Distributing meeting links and background documents.
Recording decisions and action items where appropriate.
Sending follow-up communications.
Maintaining stakeholder databases and contact lists.
Tracking commitments and ensuring agreed-upon next steps are completed.
Board Administration
Working closely with the Executive Director, the Executive Assistant will coordinate the administrative functions of the Board of Directors by:
Scheduling Board and Committee meetings.
Preparing and distributing Board packages.
Coordinating electronic signatures.
Responding to logistical inquiries from Directors.
Recording and distributing meeting minutes where appropriate.
Maintaining governance calendars and annual governance timelines.
Supporting the planning and administration of the Annual General Meeting.
Executive Administration & Organizational Coordination
Support the Executive Director in coordinating key organizational administrative processes by:
Coordinating recruitment logistics, including posting job opportunities, scheduling interviews, corresponding with candidates, and supporting onboarding documentation.
Coordinating the procurement of consultants and contractors, including sourcing candidates, scheduling interviews, preparing contracts, tracking signatures, and maintaining contract files.
Coordinating grant reporting timelines by tracking deadlines, gathering required documentation, following up with internal staff, preparing submission packages, and ensuring reports are submitted on schedule.
Coordinating annual organizational milestones, including the Annual General Meeting, Annual Report, governance deadlines, and organizational planning cycles.
Acting as the primary administrative liaison with external service providers such as auditors, legal counsel, consultants, translators, and other professional service providers.
Coordinating the annual audit process by scheduling meetings, facilitating document requests, liaising with auditors, and ensuring requested information is collected and submitted on time.
Maintaining organized executive and governance filing systems.
Supporting the Executive Director with additional administrative priorities as required.
Relationship Management
Support the Executive Director in maintaining strong relationships across Canada's 2SLGBTQI+ sector by:
Maintaining stakeholder databases and relationship records.
Tracking meetings, introductions, and follow-up activities.
Preparing stakeholder briefing notes.
Coordinating outreach and ongoing communications.
Ensuring key relationships receive timely and professional follow-up.
Qualifications
We're less interested in where you've worked than how you work.
The ideal candidate will demonstrate:
3–5 years of experience supporting a senior executive, Executive Director, CEO, or equivalent leadership role.
Bilingual (English and French)
Exceptional organizational and project coordination skills.
Outstanding written and verbal communication skills.
Strong judgment, diplomacy, and discretion when handling confidential information.
Ability to manage multiple competing priorities with professionalism and composure.
Excellent relationship management and customer service skills.
Strong attention to detail and commitment to excellence.
Ability to anticipate needs and solve problems proactively.
Advanced proficiency with Google Workspace and Microsoft Office.
Experience with project management software such as Asana is considered an asset.
Experience working within the nonprofit, government, public policy, or social impact sectors is considered an asset.
Who You Are
You are someone who:
Loves bringing order to complexity.
Takes pride in helping others succeed.
Thinks several steps ahead.
Enjoys coordinating people, projects, and logistics.
Communicates confidently with senior leaders and external partners.
Can easily manage multiple competing priorities.
Exercises sound judgment and discretion.
Notices details that others miss.
Works independently while knowing when to seek guidance.
Shares a commitment to equity, inclusion, collaboration, and social justice.
What Success Looks Like
Within your first year, you will have:
Built a system to ensure trusted relationships with partners, funders, Board members, and stakeholders across the country.
Created highly efficient systems for managing executive communications and scheduling.
Significantly increased the Executive Director's capacity to focus on organizational leadership, fundraising, government relations, and public policy.
Ensured national consultations, coalitions, and Board meetings are coordinated seamlessly.
Improved follow-through on executive commitments, grant reporting, contracts, governance obligations, and organizational priorities.
Become a trusted thought partner who helps ensure the Executive Director and The Enchanté Network operate with professionalism, responsiveness, and excellence.
Compensation & Benefits
Salary: $55,000 - $65,000, commensurate with experience.
The Enchanté Network offers a competitive benefits package, generous paid time off, professional development opportunities, and a flexible remote work environment.
Equity Statement
The Enchanté Network is committed to building a team that reflects the diversity of the communities we serve. We strongly encourage applications from 2SLGBTQI+ people, Black, Indigenous and racialized people, people living with disabilities, newcomers, and individuals with diverse lived experiences.
Accommodations are available throughout the recruitment process upon request.
Interested candidates can apply by emailing their CV and Cover Letter to Brittan@enchantenetwork.ca by September 8, 2026.